EXECUTIVE ASSISTANT II

$35,000 - $80,000/Yr

Aflac

Full-time - Entry Level

251-500 employees

Insurance Carriers and Related Activities

About the position

The Administrative Assistant role at Aflac is designed to provide comprehensive administrative support to executive-level management and the leadership team. This hybrid position requires working from the Aflac office in Washington, DC for at least 60% of the week, with the remainder of the time spent working from home. The successful candidate will be responsible for managing correspondence, scheduling appointments, coordinating travel, and maintaining effective filing systems, all while acting with integrity and supporting organizational goals.

Responsibilities

• Prepares a variety of sensitive or routine correspondence from drafts or verbal instructions.
• Serves as a liaison between executives, managers, and visitors, reviewing requests and scheduling appointments.
• Receives, screens, and routes incoming telephone calls and maintains the executive calendar.
• Coordinates travel arrangements and schedules meetings, preparing agendas and materials for presentations.
• Maintains inventory levels of office supplies and initiates purchase orders as necessary.
• Reconciles invoices and maintains current expense and balance records against budgeted dollars.
• Provides administrative assistance to the management team by compiling data for the department's budget.
• Maintains effective and accurate filing systems for quick reference to records.
• Provides administrative support related to the operational functions of the department.
• Assists with the training and development of subordinate secretaries and other administrative staff.
• Supports leadership team through coordinating divisional/departmental meetings and events.

Requirements

• High School Diploma or Equivalent.
• Four years of administrative support experience, including one year supporting executive-level management.
• Excellent oral, written, and interpersonal communication skills.

Nice-to-haves

• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP).
• Bachelor's Degree.

Benefits

• Medical, dental, and vision coverage.
• Prescription drug coverage.
• Health care flexible spending account.
• Dependent care flexible spending account.
• Aflac supplemental policies offered at no cost to employee.
• 401(k) plans.
• Annual bonuses.
• Opportunity to purchase company stock.
• 11 paid holidays annually.
• Up to 20 days PTO for any reason.