University of Idaho - Coeur d'Alene, ID
posted 3 months ago
The Executive Assistant II position at the University of Idaho is a vital role that provides specialized and multifaceted administrative and project management support to the administrator of the University Outreach-Northern Idaho division. This position requires a high degree of professionalism and strict adherence to confidentiality standards, as the Executive Assistant will serve as a liaison to various university offices and external boards, committees, and councils. The role is designed to facilitate the smooth operation of the administrator's responsibilities, ensuring that all programs, special projects, and activities are effectively managed and supported. In this capacity, the Executive Assistant will coordinate complex travel arrangements, meetings, and events for management and other individuals. They will maintain calendars, databases, and confidential records, while also overseeing office operations and delegating tasks as necessary. The position involves collaboration with the Financial Officer on financial matters, ensuring adherence to established budgets and providing input on performance evaluations. Additionally, the Executive Assistant will support project management efforts by documenting project scopes and timelines, tracking progress towards key deliverables, and facilitating the flow of information among participants. They will also be responsible for researching and compiling information, drafting communications, and coordinating the collection of data for reports and administrative documents. This role is essential for maintaining the efficiency and effectiveness of the administrator's office and ensuring that all administrative functions are carried out smoothly and professionally.