Executive Assistant II

Farm Bureau - Columbia, SC

Full-time - Entry Level

Columbia, SC

Insurance Carriers and Related Activities

About the position

The Executive Assistant II position at Farm Bureau involves performing a variety of secretarial and administrative duties that require a comprehensive understanding of organizational policies and practices. This role primarily supports executives responsible for significant business functions, ensuring efficient operation through effective communication and organizational skills.

Responsibilities

• Prepare memoranda, correspondence, meeting minutes, and reports.
• Assist with coordination and preparation of materials for distribution.
• Update and maintain departmental manuals and guidebooks.
• Answer telephone calls, take messages, and direct calls appropriately.
• Greet and direct visitors, resolving routine and complex inquiries.
• Maintain appointment calendars and make travel arrangements.
• Open and distribute mail, copy materials, and maintain files.
• Assist in the orientation and training of new employees.
• Serve as an administrative liaison with internal and external parties regarding various issues.

Requirements

• Minimum of 2 years of general secretarial duties with some administrative responsibilities.
• High School Diploma or G.E.D.
• Strong verbal communication and listening skills.
• Proficient in English written and verbal communication skills.
• Demonstrated ability to maintain confidential information.
• Excellent organizational skills.
• Proficient computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).