AdventHealth - Maitland, FL
posted 4 months ago
The Executive Assistant II at AdventHealth Medical Group plays a crucial role in supporting high-level executives, including the Assistant Vice President, Vice President, or Corporate Responsibility Officer. This position involves managing a wide array of administrative functions that are essential for the smooth operation of the office. The Executive Assistant II is responsible for handling the executive's calendar, scheduling meetings, coordinating travel arrangements, and managing correspondence. This role requires a high level of professionalism and discretion, as the individual will be relaying confidential information and representing the leadership in various communications and meetings. In addition to calendar management, the Executive Assistant II will compose and type messages, gather and interpret information to develop reports and presentations, and maintain departmental files. The role also includes monitoring departmental budgets and screening visitors and telephone calls. The Executive Assistant II will be expected to provide comprehensive administrative and secretarial support, which includes managing incoming and outgoing mail, preparing expense reports, and maintaining records and equipment. The position requires the ability to organize and schedule meetings and events, both on-site and off-site, and to prepare agendas and transcribe meeting minutes. The Executive Assistant II will also assist with special projects and research as requested by the executives, demonstrating flexibility and a proactive approach to administrative support. This role is integral to ensuring that the executives can focus on their leadership responsibilities while the Executive Assistant II manages the operational details.