Executive Assistant III Executive

Kaiser Permanente - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Ambulatory Health Care Services

About the position

The Executive Assistant III position at Kaiser Permanente is designed to provide comprehensive administrative support to senior leadership. This role involves coordinating complex executive calendars, managing travel arrangements, and ensuring that executives are informed of critical issues. The assistant will also draft confidential documents, resolve conflicts, and anticipate the needs of the executives, all while maintaining discretion and professionalism.

Responsibilities

• Coordinate department workflow and provide administrative support to senior leadership.
• Manage intricate executive calendars and travel arrangements.
• Notify executives of issues requiring immediate attention and anticipate their upcoming needs.
• Draft and distribute highly confidential documents with discretion.
• Make basic commitments on behalf of executives when interfacing with contacts.
• Independently resolve simple conflicts with the executives' best interests in mind.
• Develop effective relationships by providing resources, information, and expertise to coworkers and members.
• Listen to and address performance feedback; mentor team members.
• Complete work assignments autonomously and generate creative solutions.
• Collaborate cross-functionally to solve business problems and communicate progress.
• Plan and execute information dissemination, including drafting presentations and reports.
• Maintain department files and integrity of information.
• Assist in resolving standard and nonstandard requests from department managers.
• Contribute to event coordination and execution, including meeting facilitation and travel arrangements.
• Enact human-resources data maintenance and management.

Requirements

• Minimum one (1) year of experience in leadership administrative support.
• High School Diploma or GED, or equivalent AND two (2) years of experience in administrative support or related field, OR Minimum three (3) years of experience in administrative support or related field.
• Knowledge of discretion, leadership communications, customer experience, computer literacy, data entry, data integrity, and interpersonal skills.