Executive Assistant (Investment Management)

$100,000 - $120,000/Yr

Atlantic Group - Boston, MA

Full-time - Entry Level

Boston, MA

Merchant Wholesalers, Durable Goods

About the position

The Executive Assistant will provide high-level administrative support to the Head of the US Team, the Chief Investment Officer, and other senior leaders at a prestigious investment firm in Boston. This role is crucial for ensuring the smooth operation of executive schedules and logistics, requiring a detail-oriented and organized individual capable of managing multiple tasks efficiently.

Responsibilities

• Manage complex calendars and book conference rooms for meetings (in-person and virtual).
• Answer phones and set up conference and video calls.
• Ensure executives' Outlook calendars are up-to-date and communicate any changes promptly.
• Collaborate with the team to arrange meeting logistics, including room bookings and catering.
• Coordinate all aspects of domestic and international travel, including transportation and accommodations.
• Handle payment processing and prepare expense reports.
• Manage mail, emails, and confidential materials with discretion.
• Address urgent matters and manage conference registrations.
• Support document and presentation preparation using PowerPoint, Excel, and Word.

Requirements

• Bachelor's degree or equivalent experience required.
• Minimum of 3 years' experience supporting senior executives; 5-10 years preferred.
• Strong organizational, communication, and multitasking skills.
• Detail-oriented with high professionalism and discretion.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Nice-to-haves

• Experience in financial services (1 year preferred).

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance