The Executive Assistant (EA) position is a full-time role that reports directly to the General Manager of the AOAO Country Club Village Phase 2 in Honolulu, HI. This position serves as the initial point of contact for incoming calls and walk-in traffic from residents and Owners, ensuring a welcoming and efficient communication flow. The EA is responsible for processing both incoming and outgoing requests from residents and Owners, which includes maintaining essential registration forms, key fobs, vehicle clickers, and managing elevator/loading zone reservations. Additionally, the EA oversees the information displayed on bulletin boards, in lobbies, and through the Condo Control APP and elevators, ensuring that all communications are clear and accessible to residents and Owners. In this role, the Executive Assistant will prepare and distribute the quarterly newsletter, manage the appointment schedule of the General Manager, and maintain calendars for operations and appointments. The EA will also be tasked with providing necessary documentation for meetings, taking notes, and recording minutes as required. Administrative support is a key component of this position, which includes managing petty cash, invoices, and employee attendance paperwork with discretion. The EA will develop various communications on behalf of the Management Office and the General Manager, and may occasionally be called upon to interpret and communicate the General Manager's directives to others. The position requires flexibility in work hours, including some evening and weekend work, to accommodate the needs of the office and its residents. The Executive Assistant will also be responsible for maintaining cleanliness and organization within the Management Office, as well as managing resident databases and other duties as assigned. This role is crucial in ensuring smooth operations and effective communication within the community, making it a vital part of the administrative team.