Executive Assistant - Legal

Houston, TX

Educational Services

About the position

Under general supervision manages and oversees the day-to-day operations and administrative function of the office. Coordinates and provides administrative support to executive office related to the business operations, functions, and activities of the department or division. Performs and completes special projects of a highly skilled nature.

Responsibilities

• Maintains a keen awareness of organizational importance and impact in providing advanced administrative support to senior executive.
• Serves as a liaison with other departments and external contacts in identifying issues and solutions related to routine and unusual management processes and procedures within the department or division.
• Coordinates and implements day-to-day administrative procedures and processes consistent with established University policies and systems.
• Interprets and communicates established policies and procedures to facilitate division or department operations.
• Assists in program/project planning, development and achievement of established goals and objectives.
• Coordinates calendar and independently schedules appointments for the executive manager.
• Coordinates and arranges meetings, conferences, and committee meetings.
• Makes complex travel arrangements.
• Assigns and reviews the work of clerical support staff or student workers.
• Provides guidance on routine tasks.
• Organizes the flow of clerical processes in the office.
• Composes, reviews, and distributes confidential and complex correspondence, reports, forms, and documents that are sent to internal and external contacts.
• Tracks, monitors, and reconciles fiscal management resources, costs, and other activities, including budget data and expenditures.
• Researches information, compiles statistics, and gathers and computes various data.
• Verifies accuracy of information on standard University forms.
• Prepares graphs and charts for management use or presentations.
• Selects and recommends purchases of appropriate office supplies and equipment.
• Establishes and maintains departmental files, records, and reports.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.
• Performs other job-related duties as assigned.

Requirements

• Bachelor's degree (B.A. or B.S.) from four-year college or university or equivalent.
• Three (3) years to five (5) years of related experience.