Executive Assistant/legal

$67,000 - $67,000/Yr

Unclassified - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

About the position

The Executive Assistant/legal position at a leading national legal services company involves providing high-level administrative support to the Executive VP. The role is crucial for maintaining office operations, managing schedules, and assisting with various tasks related to client interactions and office management.

Responsibilities

• Maintain the office's calendar using Outlook.
• Maintain and update client contacts.
• Assist with some travel bookings, as needed.
• Coordinate with accounting department regarding retentions, invoicing needs, and expense reports.
• Assist with general office support (e.g., scheduling conference rooms, shipping, and supply orders, coordinate with building landlord, as needed).
• Document management, scanning, and e-filing.
• Perform other duties as assigned.

Requirements

• Minimum 4 to 7 years of executive assistant/administrative assistant experience supporting a senior level executive.
• At least 3 years of experience in a legal environment.
• Excellent tenure is an absolute must.
• Outstanding oral and written communications skills.
• Ability to handle multiple projects under tight deadlines.
• Must be creative and have the ability to conceptualize.
• Organized and dependable.
• College degree required.
• Working knowledge of the legal industry.
• Willingness to learn QuickBooks.

Nice-to-haves

• Advanced knowledge of MS Office Suite.

Benefits

• 401K
• pet insurance