EXECUTIVE ASSISTANT- LEVY

Levy Restaurants - Chicago, IL

Full-time - Entry Level

Chicago, IL

Food Services and Drinking Places

About the position

The Executive Assistant at Levy is responsible for providing world-class executive and office support to enhance the Levy culture and business philosophy. This role involves managing executive calendars, facilitating communication with clients, and ensuring seamless execution of meetings and travel arrangements. The position is based at the Corporate Levy HQ in Chicago, IL, and requires a high level of professionalism and organizational skills.

Responsibilities

• Manage day-to-day calendars for executives, including scheduling meetings and liaising with other administrative assistants.
• Liaise with clients at a high level on behalf of the Executive.
• Ensure seamless execution of meetings, presentations, and other duties.
• Book business travel, accommodating specific travel requirements and low fares.
• Manage travel schedules to proactively handle disruptions and changes, including availability during evenings and weekends.
• Answer incoming calls with proper etiquette and document messages for prompt distribution.
• Provide clerical support including filing, copying, and scanning documents.
• Process invoices, expense reports, and purchasing card statements in a timely manner.
• Manage supplies and ordering for new business meetings.
• Organize meeting locations, set-up, and communication for various types of meetings, including board and client meetings.
• Facilitate the organization of notes, gifts, cards, and awards as needed.
• Promote a cooperative work climate to maximize productivity and morale.
• Foster strong relationships with operations by prioritizing accessibility and responsiveness.

Requirements

• Excellent writing and verbal communication skills.
• Experience as an Executive Assistant with senior management and clients.
• Proficiency in MS Office applications, particularly Word, Excel, and Outlook.
• Ability to manage complex and highly confidential information.
• Capability to work autonomously and handle multiple tasks across different project teams.
• Skills in building PowerPoint presentations with design and creativity.
• Adept problem-solving skills.
• Ability to prioritize and plan work activities efficiently.
• Strong organizational skills and attention to detail.
• High degree of personal organization and self-management.

Nice-to-haves

• Experience in the hospitality industry.
• Familiarity with event planning and coordination.

Benefits

• Commuter assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance/AD
• Retirement plan
• Flexible time off plan
• Holiday time off (varies by site/state)
• Health and wellness programs
• Discount marketplace
• Identity theft protection
• Pet insurance