Executive Assistant/McGovern Medical School/Dept. of Surgery - 240002WH

$52,000 - $90,000/Yr

UT Health - Houston, TX

Full-time - Entry Level

Onsite - Houston, TX

Educational Services

About the position

The Executive Assistant position at UTHealth's McGovern Medical School is designed to provide comprehensive administrative support to 5-7 faculty members within the Department of Surgery. This role requires strong organizational skills, the ability to multitask, and the capacity to work both independently and as part of a team. The position offers a hybrid work option after a probationary period and is integral to the smooth operation of the department, ensuring effective communication and coordination among faculty and staff.

Responsibilities

• Resolve general to complex inquiries and questions, responding to correspondence or telephone contacts within established guidelines.
• Compose correspondence and memoranda; prepare graphs, tables, manuscripts, speeches, mass communications, reports, and presentation materials.
• Schedule and maintain calendars and travel itineraries; coordinate related arrangements in compliance with university and grant policies.
• Maintain filing systems, ensuring accuracy and compliance of files, records, and reports for the assigned area.
• Classify, reconcile, consolidate, and summarize documents and information.
• Compile data from reports using knowledge of departmental and university policies and procedures.
• Accountable for data entry and timely submission of data for processing in financial and/or human resources systems.
• Coordinate meetings, including room assignments, participant invitations, and refreshments.
• Screen calls and emails, and receive and direct visitors.
• Handle confidential information and sensitive issues with discretion.
• Provide guidance and direction to lower-level staff and assist with their performance evaluations.

Requirements

• High School diploma or equivalent required; Bachelor's degree preferred.
• Six (6) years of related work experience required, with extensive experience in scheduling and maintaining calendars.
• Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint, and Outlook is required.
• Prior experience preparing meeting materials or general reports is required.

Nice-to-haves

• Experience providing administrative support to multiple faculty members at UTHealth is a plus.

Benefits

• 100% paid medical premiums for full-time employees.
• Generous time off equating to around 37-38 days per year.
• Longevity Pay after two years of service.
• Retirement/pension plan options.
• Free financial and legal counseling services.
• Free mental health counseling services.
• Gym membership discounts and access to wellness programs.
• Employee discounts including entertainment, car rentals, and cell phones.
• Resources for child and elder care.