Executive Assistant, MD

$39,728 - $52,354/Yr

American Airlines Group - Watchung, NJ

Full-time - Entry Level

Watchung, NJ

Air Transportation

About the position

The Executive Assistant to the Managing Director at American Airlines provides essential administrative, clerical, and organizational support. This role is pivotal in managing the MD's schedule, travel arrangements, and communication, ensuring the smooth operation of the office while maintaining confidentiality and prioritizing tasks effectively.

Responsibilities

• Protect the integrity of confidential information in all matters
• Prioritize conflicting departmental needs and requests
• Manage heavy calendar scheduling
• Plan domestic and international flights, hotel accommodations, and transportation
• Respond to customer requests and complaints within limits of authority
• Interact with corporate clients and community business leaders
• Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
• Manage time and attendance for the team, expense reports, invoices, and supply ordering
• Review, screen, and prioritize mail, email, and telephone calls
• Plan and prepare meetings and events, including logistics, budget, agendas, training material, presentations, and catering
• Work closely with the VP Executive Assistant

Requirements

• High School Diploma
• 2+ years' work experience in a prior administrative role
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
• Willingness to learn new skills as needed
• Ability to prioritize work, be detail-oriented, and meet deadlines
• Ability to perform in a fast-paced environment and manage multiple tasks simultaneously
• Known for emotional intelligence and positive energy
• Skilled in analytics and problem solving
• Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools

Benefits

• Travel Perks: Access to 365 destinations on more than 6,800 daily flights
• Health Benefits: Health, dental, prescription, and vision benefits from day one
• Wellness Programs: Tools and resources for personal well-being
• 401(k) Program: Available upon hire with employer contributions after one year
• Employee Assistance Program
• Pet insurance
• Discounts on hotels, cars, cruises, and more