Executive Assistant, MD

American Airlines Group • Dallas, TX

389d

About The Position

The Executive Assistant provides comprehensive administrative, clerical, and organizational support to a Managing Director at American Airlines. This role is pivotal in ensuring the smooth operation of the executive's office, managing schedules, travel arrangements, and communication with various stakeholders. The position requires a high level of confidentiality, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.

Requirements

• High School Diploma.
• 2+ years' work experience in a prior administrative role.
• Working knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.
• Willingness to learn new skills as needed to perform job functions.
• Ability to prioritize work, be detail-oriented, and meet deadlines.
• Ability to perform in a fast-paced environment and manage multiple tasks simultaneously.
• Known for emotional intelligence and positive energy.
• Skilled in analytics and problem solving.
• Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, and NRTA tools.

Responsibilities

• Provide administrative, clerical, and organizational support for a Managing Director.
• Protect the integrity of confidential information in all matters.
• Prioritize conflicting departmental needs and requests.
• Manage heavy calendar scheduling and planning.
• Plan domestic and international flights, hotel accommodations, transportation, and create itineraries.
• Respond to customer requests and complaints within limits of authority.
• Interact with corporate clients and community business leaders.
• Compose correspondence, prepare presentations, reports, and other ad-hoc assignments.
• Manage time and attendance for the team, expense reports, invoices, and supply ordering.
• Review, screen, and prioritize mail, email, and telephone calls.
• Plan and prepare meetings and events, including logistics, budget, agendas, training material, presentations, and catering.
• Work closely with the VP Executive Assistant.

Benefits

• Travel perks for employees and their families to explore 365 destinations.
• Health benefits including dental, prescription, and vision coverage from day one.
• Access to wellness programs for personal development.
• 401(k) program available upon hire with potential employer contributions after one year.
• Employee Assistance Program, pet insurance, and discounts on hotels, cars, and cruises.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Air Transportation
• Education Level: High school or GED