Executive Assistant - MD

$42,000 - $65,000/Yr

Presidential Exteriors - Rockville, MD

Full-time - Entry Level

Rockville, MD

Specialty Trade Contractors

About the position

The Executive Assistant at Presidential Exteriors is a vital role focused on providing high-level administrative support to the executive team, with a strong emphasis on event planning and coordination. This position requires a highly organized individual who thrives in a fast-paced environment and is passionate about delivering exceptional support to leadership while managing various administrative tasks.

Responsibilities

• Provide high-level administrative support to the executive team, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare documents, presentations, and reports for executive meetings.
• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer and direct incoming calls to the appropriate individuals or departments.
• Maintain a tidy and organized front desk area, ensuring it represents our company's image.
• Manage and distribute incoming and outgoing mail and packages.
• Assist in maintaining office supplies and inventory.
• Support additional administrative functions, including office management and team communications.
• Handle sensitive and confidential information with discretion and professionalism.
• Organize and maintain executive filing systems, ensuring the confidentiality and security of records.
• Collaborate with colleagues to ensure a seamless office experience.
• Coordinate and manage company-wide events, including conferences, corporate meetings, and annual celebrations.

Requirements

• Highly organized with a strong attention to detail.
• Energetic, proactive, and adaptable with a positive attitude.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High level of professionalism and discretion.
• Ability to work independently and proactively, demonstrating initiative.
• Flexibility and adaptability in a fast-paced environment.

Benefits

• Work-Life Balance: Enjoy a flexible schedule, working Monday to Friday.
• Comprehensive Benefits: Full medical, dental, and vision insurance, along with a 401(k) plan with company matching.
• Paid Time Off: Enjoy up to 4 weeks of paid time off annually, along with paid parental leave.
• Exciting Perks: Participate in our wellness program, and enjoy annual trips to Mexico, quarterly social events, luxury vacations, and leadership conferences.
• Career Growth: Join a company where 90% of sales leaders started in entry-level positions—your potential is limitless!