Executive Assistant Needed

$72,800 - $72,800/Yr

ManpowerGroup - Evanston, IL

Full-time - Entry Level

Remote - Evanston, IL

Administrative and Support Services

About the position

The Executive Assistant will provide essential administrative support to leadership in a hybrid work environment. This role involves managing a variety of administrative tasks, facilitating communication between leadership and stakeholders, and ensuring efficient operations within the organization.

Responsibilities

• Support day-to-day operational tasks and ad hoc projects, representing leadership in various communications and activities.
• Serve as a primary point of contact, facilitating communication and managing information flow between leadership, internal teams, and external stakeholders.
• Support calendar management to ensure efficient scheduling of meetings, appointments, events, and travel, prioritizing competing demands.
• Adjust schedules as necessary to accommodate changing priorities.
• Arrange domestic and international travel, including booking flights, hotel accommodations, ground transportation, and preparing detailed itineraries for executives and other team members as needed.
• Track, manage, and process expenses and other documents in support of operations.
• Keep accurate records of expenditures and ensure timely reimbursement.
• Coordinate logistics and support planning of meetings, conferences, workshops, and special events.
• Collaborate with internal and external stakeholders to organize schedules, venue arrangements, catering, technology setup, and other activities to ensure event success.
• Support execution deliverables, including preparation of meeting materials, compiling agendas, and collecting and summarizing notes.
• Create and edit documents, develop supporting materials such as graphs and charts, prepare reports, PowerPoint presentations, and other documentation.
• Assist in procurement and contracting process, managing invoicing and providing vendor management support.
• Facilitate effective communication with vendors to ensure timely resolution of inquiries.
• Maintain efficient filing system for both physical and digital documents, ensuring confidentiality and accessibility.
• Proactively anticipate the needs of the leadership team and offer solutions to streamline processes.
• Collaborate with other assistants throughout the organization to support timely responses to correspondence and project completion.

Requirements

• Demonstrated proficiency in administrative support.
• Technical aptitude in office software, with a high degree of learning agility and ability to manage tasks independently.
• Strong organizational and time management skills, with strong attention to detail and accuracy in all aspects of work.
• Effective in managing multiple activities and timelines amidst conflicting demands, with strong ability to assess tasks and recommend appropriate actions.
• Self-starter with a service mindset, adept at anticipating needs.
• Proactive, friendly approach to problem solving and ability to address tasks effectively.
• Interpersonal skills with the ability to establish relationships and collaborate with diverse stakeholders, both internal and external.
• Strong written and verbal communication skills.
• High level of integrity and ability to handle confidential information.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office management software.

Nice-to-haves

• Familiarity with Workday and Salesforce is a plus.

Benefits

• Free training to upgrade skills, including a free college tuition program.
• Medical, dental, vision insurance.
• 401k plan.
• Weekly pay with direct deposit.
• 24/7 Manpower customer care support.
• Dedicated Career Partner to help achieve career goals.