EXECUTIVE ASSISTANT - NON PROFIT IN BEVERLY HILLS

Unclassified - Beverly Hills, CA

Full-time

Beverly Hills, CA

About the position

The Executive Assistant position in Beverly Hills offers a unique opportunity to work within a non-profit organization, where the successful candidate will play a crucial role in supporting executive functions while contributing to social change. This role is ideal for individuals who are passionate about making a difference and possess the necessary administrative skills to thrive in a fast-paced environment. The Executive Assistant will be expected to work independently under limited supervision, demonstrating a strong sense of urgency and the ability to manage multiple tasks effectively. In this position, the Executive Assistant will perform advanced and highly complex administrative and clerical functions. Responsibilities will include typing letters, memoranda, and forms, ordering supplies, maintaining files, answering telephones, scheduling appointments and conferences, making travel arrangements, receiving visitors, and sorting mail. The role requires excellent organizational skills and the ability to plan and schedule work efficiently. Additionally, the Executive Assistant will coordinate and take lead responsibility on special projects that require advanced skills and knowledge of business applications. The successful candidate will utilize various business application software, including spreadsheets, databases, and word processing tools, to create, maintain, and update databases, as well as deliver customized reports on demand. Strong oral and written communication skills are essential, as the Executive Assistant will compose correspondence and reports for the supervisor's signature. This position not only demands technical proficiency but also a proactive approach to problem-solving and project management.

Responsibilities

• Perform advanced and highly complex administrative/clerical functions.
• Type letters, memoranda, and forms.
• Order supplies and maintain files.
• Answer telephones and schedule appointments/conferences.
• Make travel arrangements and receive visitors.
• Sort mail and plan or schedule own work.
• Coordinate and/or take lead responsibility on special projects requiring advanced skills.
• Use business application software and peripheral equipment.
• Create, maintain, and update databases.
• Deliver customized reports on demand.
• Compose correspondence and reports for supervisor's signature.

Requirements

• Must type 50 words per minute.
• Proficient in Excel, MS Word, and Exchange Outlook.
• Experience with business application software including spreadsheets, databases, and word processing.
• Excellent oral and written communication skills.

Nice-to-haves

• Non-profit experience is a huge plus.