Ornl Federal Credit Union - Knoxville, TN
posted 2 months ago
The Executive Assistant at Northshore ORNL Federal Credit Union will play a crucial role in providing professional and confidential administrative support to the Board of Directors, CEO, and Executive Staff. This position is essential for ensuring the smooth coordination and completion of various duties that support the executive administration of the Credit Union. The Executive Assistant will be responsible for preparing board and committee meeting packets, which includes creating agendas, compiling board minutes, and editing documentation to ensure formatting and accuracy. Additionally, the role involves managing the calendars of board members and executives, which includes scheduling meetings, prioritizing tasks, and coordinating with staff and employees for various engagements such as conferences and site visits. In this role, the Executive Assistant will also handle travel logistics for board members and executives, which encompasses booking flights, hotels, and arranging transportation, as well as preparing detailed itineraries. The position requires compiling and preparing reports, presentations, and documentation for strategic planning and board meetings as assigned. The Executive Assistant will be responsible for organizing and maintaining strategic documents, data, policies, and procedures to ensure easy retrieval. Furthermore, tracking and reconciling expenses, managing receipts, and ensuring compliance with organizational policies are key responsibilities. The role also includes maintaining inventory lists, processing supply orders, and managing orders within budget constraints. The Executive Assistant will coordinate meetings, including logistics such as scheduling, venue arrangements, and food ordering, while also performing other job-related duties as required.