Executive Assistant, NS (Scheduler)

$65,164 - $80,860/Yr

Financial & Group Services - New York, NY

Full-time - Entry Level

New York, NY

Insurance Carriers and Related Activities

About the position

The Executive Assistant position at the New York State Department of Financial Services involves providing comprehensive administrative support to the Superintendent and senior leaders within the Executive Division. The role is crucial for maintaining effective communication, managing schedules, and ensuring the smooth operation of the department's executive functions. The ideal candidate will demonstrate strong project management skills and the ability to navigate complex issues in a fast-paced environment.

Responsibilities

• Serves as the primary executive assistant to the Superintendent of the Department.
• Builds and maintains a strong and trusted relationship with the Superintendent and senior leaders.
• Provides comprehensive administrative and clerical support, including scheduling and calendar maintenance.
• Prioritizes and handles inbound and outbound communications, prepares agendas, and manages catering.
• Organizes travel and manages expense reports.
• Acts as the first point of contact for correspondence to or meetings with the Superintendent.
• Reviews and drafts responses to correspondence directed to the Superintendent.
• Collaborates with other divisions and team members for seamless communication and coordination.
• Assists with special projects and research as needed.
• Performs other duties as assigned.

Requirements

• Excellent verbal communication, writing, and interpersonal skills.
• Demonstrated ability to navigate complex issues and problem solve in a fast-paced environment.
• Strong project management skills, including experience managing many time-sensitive, complex projects simultaneously.
• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, WebEx, and Zoom.

Benefits

• Annual salary range of $65,164 - $80,860.
• Additional $3,400 annual downstate adjustment for positions located within the New York City metropolitan area.