ExpertHiring - Beverly Hills, CA
posted 2 months ago
As an Executive Assistant/Office Admin, you will play a crucial role in supporting the Managing Director (MD) and managing the office operations for a dynamic team of 40 staff members, including 20 in-person and 20 remote employees. This position is based in the upscale Beverly Hills real estate market, where you will engage with high-end properties and a prestigious clientele. Your responsibilities will include championing all office management tasks, ensuring that essential company initiatives are executed efficiently, and acting as the main point of contact for employees regarding internal business functions such as onboarding and deal closing. You will also be responsible for maintaining office supplies, managing calendars, and taking calls on behalf of the MD. In addition to administrative duties, you will handle bookkeeping tasks using QuickBooks, including categorizing, reconciling, and reporting financial data. Your role will require you to write employee contracts, plan travel itineraries, and maintain organization across multiple projects. You will need to react with appropriate urgency to emerging situations, manage complex scheduling, and ensure that all invoices are approved and paid ahead of schedule. Confidentiality and professionalism are paramount, as you will be dealing with sensitive materials and high-profile clients. This position offers significant opportunities for professional development and networking within the lucrative Beverly Hills real estate market.