Executive Assistant/Office Admin

$90,000 - $115,000/Yr

Lincoln Avenue Communities - New York, NY

Full-time - Entry Level

New York, NY

101-250 employees

About the position

The Executive Assistant/Office Admin role at Lincoln Avenue Communities is designed to provide high-level administrative support to the Policy & Strategy operations. This position is crucial for ensuring efficient office management while assisting executives with scheduling, travel, and project coordination. The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities, with a strong interest in housing policy and communications.

Responsibilities

• Manage executive calendars, meetings, and travel logistics for Policy & Strategy teams and New York-based executives.
• Coordinate and prepare materials for internal meetings, congressional meetings, public hearings, and industry events.
• Take notes and manage action items during meetings.
• Draft, edit, and proofread documents, including meeting agendas, presentations, press releases, white papers, and letters.
• Maintain QAP tracking and provide monthly congressional district updates.
• Organize logistics for company events, including catering, rentals, and scheduling.
• Handle website updates, social media posts, and press releases for policy and strategy initiatives.
• Assist with project management for key initiatives led by executives.
• Support office operations, including inventory management, food and drink delivery, and visitor reception.
• Process expenses and invoices for both office and executive functions.

Requirements

• Strong written communication skills with the ability to draft and edit professional documents clearly and precisely.
• Interest in communications and policy, with a passion for staying informed about policy and industry trends.
• Excellent organizational skills, capable of managing multiple tasks and prioritizing deadlines.
• Ability to pivot between executive support, office management, and project coordination.
• Strong interpersonal skills to collaborate with internal teams, executives, and external stakeholders.
• Proactive in addressing challenges and finding efficient solutions.
• Proficiency in technology, including Microsoft Office Suite, website management tools, and project management software.
• Bachelor's degree in communications, business, policy, or a related field preferred, or equivalent work experience.
• 3-5 years of experience in executive support, office management, or a similar role, with an emphasis on communications and policy tasks.

Nice-to-haves

• Experience in managing projects and coordinating events.
• Willingness to obtain and maintain an active notary public license in New York state.

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Paid parental leave
• Paid time off