Executive Assistant/Office Manager - A1388305CHI-PERM-4658

Beacon Hill Staffing Group - Chicago, IL

Full-time - Mid Level

Chicago, IL

Administrative and Support Services

About the position

The Executive Assistant/Office Manager position at Beacon Hill Staffing Group involves providing high-level administrative support to a Global Head in a newly established Chicago office. This role is crucial for launching the office and ensuring smooth operations while managing various office management tasks and executive support functions.

Responsibilities

• Oversee and coordinate calendars, schedule meetings, and manage timely reminders and follow-ups.
• Handle Office Management tasks such as sourcing new office space, supply ordering, IT vendor management, and onboarding of new employees.
• Organize travel itineraries, accommodations, and logistics for business trips, ensuring both cost-effectiveness and timely arrangements.
• Process and manage expense reports efficiently.
• Plan and coordinate meeting details, whether virtual or in-person, including location, IT and media requirements, catering needs, and other logistical arrangements.

Requirements

• 5+ years of experience, preferably in Finance or Investment Banking.
• Bachelor's degree preferred.
• Exceptional attention to detail and problem-solving abilities.
• Capability to multitask, prioritize tasks, and perform effectively in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and other relevant technologies.