Executive Assistant/Office Manager of Wasatch Equity Partners - Logan, UT

Wasatch Group - Logan, UT

Full-time - Entry Level

Logan, UT

About the position

As the Executive Assistant/Office Manager at Wasatch Equity Partners, you will play a crucial role in supporting the Chief Operating Officer, Directors, and Financial Controller in their daily operations. This position requires a high level of trust and confidentiality, as you will be handling sensitive information and complex duties. Your responsibilities will include managing schedules, organizing meetings, and making travel arrangements for the executives. You will be expected to attend meetings, take detailed notes, and follow up with participants and stakeholders to ensure that all action items are addressed promptly. In addition to administrative support, you will be responsible for generating and consolidating reports, which will require strong analytical skills and attention to detail. Your ability to multitask and collaborate effectively with various teams will be essential in this role. You will act as a liaison between the executives and other staff, vendors, and clients, ensuring smooth communication and coordination across the organization. Your organizational and project management skills will be put to the test as you prepare agendas, schedule meetings, and manage logistics for conferences and events. You will also be responsible for welcoming visitors, answering phone calls, and handling general clerical duties, such as maintaining office supplies and coordinating equipment maintenance. Ultimately, your contributions will enhance the efficiency of the business and support the executive team in achieving their goals.

Responsibilities

• Provides high-level administrative support to the Chief Operating Officer, Directors, and Financial Controller.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Act as liaison with staff, vendors, retailers, and leaders across the company.
• Plan, coordinate, and schedule meetings involving senior executives, directors, and/or third-party organizations, including the meetings logistics, agendas, and the resolution of schedule conflicts.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
• Performs other related duties as assigned.

Requirements

• Proven experience as an executive assistant or office manager.
• Strong organizational and project management skills.
• Excellent attention to detail and ability to multitask.
• Strong facilitation and collaboration skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office Suite and other relevant software.

Nice-to-haves

• Experience in a similar industry or environment.
• Familiarity with project management tools and software.
• Strong communication skills, both written and verbal.

Benefits

• Competitive salary and pay rate.
• Opportunities for career growth and development within the company.