Executive Assistant/Office Manager-Sustainability PE Firm-Flatiron

$90,000 - $90,000/Yr

ZipRecruiter - New York, NY

Full-time - Mid Level

Onsite - New York, NY

About the position

The Executive Assistant/Office Manager will play a crucial role in supporting a Partner at a sustainability-focused private equity firm while managing the office operations. This position requires a proactive individual who can handle multiple responsibilities, coordinate with various stakeholders, and maintain a well-organized work environment. The role is based in the Flatiron, Manhattan office and involves both executive support and office management tasks.

Responsibilities

• Manage the NYC visitor calendar and reception area, ensuring a welcoming environment for guests.
• Coordinate and communicate with office vendors, manage deliveries, repairs, and liaise with building management.
• Oversee office supply ordering and inventory management, ensuring common areas are clean and organized.
• Manage the Executive's calendar, scheduling meetings and appointments, and coordinating meeting logistics.
• Make travel arrangements for the Executive, including booking flights and hotels, and preparing itineraries.
• Handle communications on behalf of the Executive, relaying messages and information effectively.
• Manage expense reports and reimbursement requests for the Executive and team.
• Contribute to planning and executing company-wide events and catering needs.
• Provide support on special projects and initiatives, ensuring deadlines are met.
• Assist with employee celebrations and manage miscellaneous tasks as they arise.

Requirements

• 3+ years experience in an Executive Assistant or Office Manager role, preferably in the financial industry.
• Superior organizational, time management, and prioritization skills.
• Comfortable engaging with various internal and external stakeholders professionally.
• Self-starter with a strong work ethic, exhibiting proactivity and reliability.
• Positive, collaborative attitude and a true team player.
• Flexibility to adapt to the evolving needs of multiple managers and teams.
• Resourceful problem-solver motivated by challenges.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel); familiarity with Slack is a plus.
• Excellent judgment and ability to protect confidential information.

Nice-to-haves

• Experience in a sustainability-focused organization.
• Familiarity with project management tools.

Benefits

• $90,000 Base Salary
• Discretionary Bonus Based on Individual & Firm Performance
• 100% Covered Benefits
• 401k with Match
• Unlimited PTO + Holiday & Summer Firm Shutdown
• Phone, Laptop & At Home Setup
• Breakfast, Lunch & Snacks Provided Daily