Executive Assistant/Office Manager

About the position

At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as an Executive Assistant/Office Manager and be part of a team that's driving forward the energy transition, creating a brighter, more sustainable future for all. Unleash your superpower and bring energy to life. National Grid Partners is hiring an Executive Assistant/Office Manager. The location for this role is Menlo Park, CA. We offer a hybrid working model.

Responsibilities

• Proactively manage diaries and emails for the Senior Leadership Team.
• Organize travel and accommodation for the Senior Leadership Team.
• Proactive cost management around travel & expenses.
• Process expenses.
• Arrange senior leadership site safety visits.
• Co-ordinate meetings, seminars, conferences, and dinners.
• Manage external board meeting calendar for VP of investment.
• Manage a shared calendar or work planner for the SLT.
• Understand and prioritize key activities to assist in achieving deadlines.
• Raise purchase orders and process invoices.
• Manage subscriptions.
• Act as the first point of contact to support the resolution of queries and issues.
• Respond to stakeholders, customers, and internal queries.
• Act as the Ethics Lead for the team.
• Act as the Compliance Lead and deliver administration/coordination with central Risk Manager.
• Process and monitor Salesforce tickets.
• Organize recurring meetings for the team.
• Provide/coordinate pre-reads and content for meetings.
• Manage SharePoint for easy access to content.
• Keep Distribution Lists and permissions up to date.
• Administer/update shared documents.
• Support NGA summit admin where appropriate.
• Negotiate contracts with suppliers.
• Manage stationery/printing supplies.
• Provide/arrange company branded merchandise.
• Coordinate events for the office.
• Meet and greet external guests.
• Catering for the office where required.
• Receive, prioritize, acknowledge and answer incoming mail and routine enquiries.
• Work with the Finance Business Partner/budget holder.
• Raise Purchase Orders and pay invoices.
• Own interactions with NG internal procurement.
• Work with HR and assist with Admin and Onboarding/Offboarding for NGP team members.

Requirements

• Strong working knowledge of Microsoft Applications: Word, Excel and PowerPoint.
• Ability to assemble and handle highly confidential and sensitive information with discretion.
• Prioritizing and organizing a busy workload.
• Excellent use of all Microsoft Office applications.
• Good communication skills.
• Demonstrate initiative.
• Demonstrate a flexible approach and 'can do' attitude.

Benefits

• $125k - $135k a year salary.
• Career path with advancement opportunities.