EXECUTIVE ASSISTANT/OFFICE MANAGER

$100,000 - $120,000/Yr

confidential - Lexington, MA

Full-time - Mid Level

Lexington, MA

About the position

The Office Manager & Executive Assistant role is a newly created position aimed at supporting the growth of a biotech company's U.S. office. This full-time position involves overseeing daily office operations and providing executive support to the Chief Medical Officer. The ideal candidate is proactive and thrives in a dynamic environment, handling a variety of responsibilities from office management to executive assistance.

Responsibilities

• Act as the primary point of contact for the Lexington office, overseeing lease agreements, vendor contracts, and general office upkeep.
• Manage office operations, including maintenance, supplies, budget, and vendor relationships.
• Partner with HR and IT to maintain a productive and efficient office environment.
• Handle incoming calls, direct queries, and support leadership in information tracking and reporting.
• Coordinate practical onboarding for new staff, including setting up workspaces, IT setup, and office orientation.
• Organize and facilitate onsite and offsite meetings and events, handling logistics, travel, and vendor coordination.
• Provide support for team gatherings, ensuring all necessary arrangements are in place.
• Arrange travel, manage calendar logistics, support offsite planning, and handle expense reports for executive team members.

Requirements

• 5+ years of experience in office management, facilities, or executive assistance, ideally within a biotech or startup environment.
• Excellent organizational skills with the ability to manage multiple priorities and handle sensitive information.

Benefits

• Base salary of $100,000 - $120,000 plus bonus