Executive Assistant/Office Manager

Small Los Altos property management firm - Los Altos, CA

Full-time - Mid Level

Los Altos, CA

About the position

The Executive Assistant/Office Manager position at a small property management firm in Los Altos involves providing comprehensive administrative support and managing office operations. The role requires strong communication and organizational skills to effectively handle various tasks, including managing office equipment, maintaining files, and preparing financial and marketing data. The ideal candidate will thrive in a collaborative environment while also being able to work independently.

Responsibilities

• Manage computer and office equipment
• Answer phones and handle inquiries
• Archive and maintain files
• Organize and take minutes for corporate meetings
• Work with city officials, contractors, property managers, and lawyers
• Prepare marketing, insurance, and financial data

Requirements

• Strong communication and organizational skills
• Detail-oriented with the ability to manage multiple tasks
• Proficient in MS Office, Excel, and Google Workspace
• At least 3-5 years of prior administrative experience
• College degree
• Strengths in finance, data analysis, and legal contracts are a plus

Nice-to-haves

• Experience in real estate management
• Familiarity with property management software

Benefits

• Compensation commensurate with experience