Executive Assistant (Office Manager)

$66,922 - $71,168/Yr

Carba Corp - Minneapolis, MN

Full-time - Mid Level

Remote - Minneapolis, MN

Administrative and Support Services

About the position

Carba is seeking an exceptional Office Manager/Executive Assistant to support the CEO and leadership team. This role is crucial for managing the CEO's calendar, providing general office support, and ensuring smooth office operations. The ideal candidate will be highly organized, detail-oriented, proactive, and thrive in a fast-paced startup environment.

Responsibilities

• Manage CEO's calendar, including scheduling meetings, appointments, and travel
• Prioritize and manage CEO's task list and ensure timely follow-up
• Draft correspondence and presentations on behalf of the CEO
• Serve as liaison between the CEO and internal/external stakeholders
• Oversee day-to-day office operations and maintain a professional office environment
• Manage office supplies inventory and place orders as necessary
• Liaise with building management and external vendors
• Greet visitors and manage the reception area
• Answer and direct phone calls
• Maintain office equipment and coordinate repairs as needed
• Assist with employee onboarding and offboarding processes
• Maintain employee records and files
• Coordinate team events, meetings, and off-sites
• Manage incoming and outgoing mail and deliveries
• Assist with expense reporting and invoice processing
• Other administrative duties as assigned

Requirements

• Bachelor's degree preferred
• 3+ years of experience in an office management or executive support role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency with Google Suite, Microsoft Office, and other productivity tools
• Comfortable working in a fast-paced, dynamic startup environment
• Positive attitude and strong interpersonal skills
• Able to anticipate needs and proactively solve problems

Nice-to-haves

• Experience with HR and accounting support

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off