Executive Assistant, Office of the Chief Administration Officer

$74,663 - $93,329/Yr

Altamed Health Services - Commerce, CA

Full-time - Entry Level

Commerce, CA

Ambulatory Health Care Services

About the position

The Executive Assistant in the Office of the Chief Administration Officer at AltaMed plays a crucial role in supporting the Senior Vice President, Chief Administrative Officer. This position is designed for a highly organized and detail-oriented individual who can manage a variety of administrative tasks while maintaining confidentiality and professionalism. The Executive Assistant will be responsible for coordinating the workflow within the office, ensuring that all administrative functions are executed efficiently and effectively. This includes managing schedules, organizing meetings, and handling correspondence, as well as preparing reports and presentations as needed. The role requires a proactive approach to problem-solving and the ability to anticipate the needs of the Chief Administrative Officer and the office staff. In addition to standard administrative duties, the Executive Assistant will engage in highly specialized tasks that require discretion and a deep understanding of the organization's operations. This may involve liaising with other departments, managing sensitive information, and supporting strategic initiatives. The ideal candidate will thrive in a fast-paced environment and be able to adapt to changing priorities while maintaining a high level of accuracy and attention to detail. The position is not just about managing tasks; it is about being a key player in the administrative team that drives the mission of AltaMed forward, ensuring that quality care is accessible to everyone in the community. The Executive Assistant will also have opportunities for career advancement and development, participating in training programs and professional development initiatives that align with their career goals. This role is integral to the success of the Office of the Chief Administrative Officer and offers a chance to make a significant impact within the organization.

Responsibilities

• Assist and coordinate the workflow for the Office of the Chief Administrative Officer.
• Manage schedules and organize meetings for the Senior Vice President, Chief Administrative Officer.
• Handle correspondence and prepare reports and presentations as needed.
• Engage in highly specialized and confidential administrative tasks.
• Liaise with other departments and manage sensitive information.
• Support strategic initiatives and ensure efficient office operations.

Requirements

• Minimum 5 years progressively responsible experience as an administrative assistant.
• Experience in planning and organizing in an administrative office.
• Associate Arts Degree or Bachelor's degree in Business Administration preferred.
• Equivalent experience can be substituted.

Benefits

• Medical, Dental and Vision insurance
• 403(b) Retirement savings plans with employer matching contributions
• Flexible Spending Accounts
• Commuter Flexible Spending
• Career Advancement & Development opportunities
• Paid Time Off & Holidays
• Paid CME Days
• Malpractice insurance and tail coverage
• Tuition Reimbursement Program
• Corporate Employee Discounts
• Employee Referral Bonus Program
• Pet Care Insurance