Unclassified - Capitola, CA
posted 3 months ago
We seek an assertive, organized, and detail-oriented individual to join our team as an Executive Assistant/Operations Manager. In this dual role, you will provide essential administrative support to the management team while also offering operational support to the staff, ensuring the smooth operation of daily business activities. This position is critical as it handles important details, allowing others to focus on their priorities. You will be responsible for managing various tasks that contribute to the overall efficiency and effectiveness of the organization. As an Executive Assistant/Operations Manager, your responsibilities will include providing administrative support to the President and Directors, recruiting, onboarding, and supporting new hires, and identifying opportunities to establish or improve existing processes. You will act as a liaison between departments, supporting team operations for over 200 on-site staff. Additionally, you will prepare and edit monthly reports, conduct research, compile data for various projects, and assist with project coordination, ensuring follow-up on action items. You will also coordinate and plan company events, managing logistics and vendor relationships, while maintaining confidential files and records. Promoting and supporting an enthusiastic and professional culture within the organization will be a key aspect of your role, along with other duties as assigned. This position requires a proactive approach to problem-solving and the ability to handle sensitive information with confidentiality and discretion.