Executive Assistant-Orlando Health Physician Associates

Orlando Health - Orlando, FL

Full-time - Entry Level

Orlando, FL

10,001+ employees

Ambulatory Health Care Services

About the position

The Executive Assistant at Orlando Health Physician Associates plays a crucial role in providing advanced administrative support to senior executives, specifically a Vice President or Senior Vice President. This position requires a high level of discretion, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for a variety of tasks including correspondence, scheduling, meeting organization, and maintaining confidential information, all while contributing to the overall efficiency of the executive's office.

Responsibilities

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Performs significant administrative duties with multiple priorities and tasks.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Has significant contact with senior management, board members, and various external contacts.
• Organizes and expedites flow of work through Vice President's or Senior Vice President's office.
• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention.
• Utilizes significant discretion in varied areas.
• Coordinates special events.
• Prepares, monitors, or assists with the preparation of various budgets.
• Provides work direction to other clerical personnel within the department.

Requirements

• Associate's Degree or equivalent experience.
• Five (5) years of customer service, administrative, secretarial or related experience.
• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Nice-to-haves

• Executive Assistance Experience highly preferred.
• Medical knowledge/experience highly preferred.

Benefits

• Career-growing FREE education programs.
• Well-being services to support you and your family.
• Benefits begin on day one.
• Flexibility to support personal passions.