Executive Assistant - People Operations - (Remote - US)

$85,000 - $95,000/Yr

Mediavine - Richmond, VA

Full-time - Mid Level

Remote - Richmond, VA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant to the Chief People & Culture Officer at Mediavine provides high-level executive support, acting as a primary liaison for internal and external contacts. This role involves organizing and coordinating scheduling, outreach, and special projects, requiring strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Be a trusted partner to the CPCO, organizing current needs and anticipating potential conflicts.
• Efficiently manage a high volume calendar and handle scheduling requests.
• Attend meetings with or on behalf of the CPCO, prepare detailed agendas, and track action items.
• Manage the POPs team's workspace in Notion to ensure alignment with organizational goals.
• Assist in the preparation of communication needs in Slack, Notion, or other platforms.
• Provide administrative support in drafting and reviewing documents and presentation materials.
• Proactively coordinate onsite and offsite meetings, including all logistics.
• Manage all travel scheduling and arrangements for the CPCO.
• Ensure consistent and efficient interaction with colleagues across the company.
• Provide specialized project support and additional tasks as needed.

Requirements

• Bachelor's Degree in Business or related field, preferred.
• 7+ years experience providing high-level administrative support to executives.
• 3+ years of experience providing executive support in a remote capacity.
• Current experience supporting an executive in HR/People Operations, preferred.
• Strong proficiency with Google Suite and Slack, required.
• Experience using Mac computers and Apple software, required.
• Experience with productivity tools such as Notion, preferred.
• Extensive schedule and travel management experience.
• Strong relationship management skills and ability to build a personal network.
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills.

Nice-to-haves

• Experience with the setting up and management of virtual meetings and tools.
• Experience providing concierge level support for executive travel and events.
• Keen attention to detail and accuracy.

Benefits

• Paid parental leave
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Generous paid time off
• Wellness and Home Office Perks
• Up to 12 weeks of paid Parental Leave
• Inclusive Family Forming Benefits
• Professional development opportunities
• Travel opportunities for teams.