Executive Assistant/Personal Assistant

$50,000 - $50,000/Yr

Sansone Jr's 66 Automall - Neptune City, NJ

Full-time - Entry Level

Neptune City, NJ

Motor Vehicle and Parts Dealers

About the position

As the Executive Assistant, your primary goal is to provide a high level of detail in the daily organization of client meetings, reports, and visits through the use of Webmail, Gmail, Google Calendar, and a TODO application to keep track of your productivity. This position involves maintaining executive calendars and emails, including flagging important emails, dates, and meetings. You will also be responsible for managing three company Instagram accounts, as well as their associated professional Facebook accounts through Facebook Business Manager. This includes creating weekly Instagram posts and stories in Canva and FB Business Manager, managing incoming social media messages, and responding to all social media comments. In addition to social media management, your responsibilities will include composing and preparing correspondence, managing an active calendar of meetings, and working closely and effectively with the Owner to keep him well informed of upcoming commitments and responsibilities. You will communicate with clients on behalf of the Owner and assist in daily and weekly marketing efforts across various platforms including Instagram, Facebook, Twitter, LinkedIn, and Facebook Business Manager. You will also assist with scheduling and booking travel arrangements, along with other duties as assigned.

Responsibilities

• Provide a high level of detail in the daily organization of client meetings, reports, and visits.
• Maintain executive calendars and emails, flagging important emails, dates, and meetings.
• Manage three company Instagram accounts and associated professional Facebook accounts.
• Create weekly Instagram posts and stories using Canva and Facebook Business Manager.
• Manage incoming social media messages and respond to all social media comments.
• Compose and prepare correspondence as needed.
• Manage an active calendar of meetings for the Owner.
• Communicate with clients on behalf of the Owner.
• Assist in daily and weekly marketing efforts across various social media platforms.
• Assist with scheduling and booking travel arrangements.
• Perform other duties as assigned.

Requirements

• Bachelor's Degree in Business Administration/Communications preferred.
• Minimum 2+ years in an Executive Assistant role preferred.
• Experience in Social Media Management preferred.
• Highly proficient in Microsoft Excel, Outlook, and Word.
• Experience using Canva and/or PowerPoint preferred.
• Technology and social media savvy.

Nice-to-haves

• Excellent interpersonal and communication skills (both written, listening, and verbal).
• Strong organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast-paced environment.
• Reliable and personable.
• Excellent follow-up and follow-through skills.
• Able to work independently on projects from conception to completion.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance