Executive Assistant/Personal Assistant

$85,000 - $100,000/Yr

Unclassified - Santa Monica, CA

Full-time - Entry Level

Santa Monica, CA

About the position

The Sr. Executive Personal Assistant will provide high-level administrative support to a multi-departmental leadership team, acting as a liaison between executives and the rest of the organization. This role requires exceptional organizational skills, the ability to manage high-volume scheduling, and a proactive approach to problem-solving in a fast-paced environment.

Responsibilities

• Notetaking for all meetings with follow-up and identification of action items.
• Coordinate and maintain high volume scheduling for meetings, events, appointments, and travel arrangements.
• Manage email correspondence, flagging essential messages for review.
• Work closely with the CEO, Chief of Staff, and executive leadership to keep them informed of commitments and follow up as necessary.
• Quickly schedule and set up internal and external meetings in various formats.
• Uphold a high level of discretion and confidentiality.
• Adapt and solve conflicts or blockers quickly and effectively.
• Remain highly responsive and culturally aware.
• Collaborate across departments to ensure consistent scheduling arrangements.
• Maintain and manage automations and workflows, assisting with platforms like Airtable, Slack, and Teamwork.
• Assist on special projects as needed.

Requirements

• Minimum Bachelor's degree required.
• 5+ years of coordinator or executive assistant experience required.
• Project management certification is a plus.
• Proactive self-starter with high attention to detail.
• Superior ability to identify and follow up on action items and tasks.
• Ability to pivot with frequently changing priorities.
• Robust experience handling heavy calendaring and project coordination.
• Strong organizational skills while managing multiple projects and deadlines.
• Excellent judgment, critical thinking, and decision-making skills.
• Excellent verbal and written communication skills.

Nice-to-haves

• Experience supporting C-suite executives preferred but not required.
• Prior experience working with automations and workflows is a plus.
• Knowledge of CRMs and database management is a bonus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off