Executive Assistant - Planning

$45,894 - $45,894/Yr

City Of Chesterfield - Chesterfield, MO

Full-time - Entry Level

Chesterfield, MO

About the position

The Executive Assistant for Planning provides essential administrative support to the Director of Planning and other planning staff. This role involves managing communication, maintaining records, and assisting in the preparation of meeting materials and summaries, ensuring efficient operations within the planning department.

Responsibilities

• Provides administrative support to the Director of Planning, Assistant City Planner, and Planners.
• Receives incoming telephone calls, provides information to the public, and routes calls to appropriate department personnel.
• Maintains files and tracking systems.
• Handles all public hearing notification mailings.
• Attends and prepares meeting summaries of monthly Board of Adjustment meetings and provides back-up for other monthly meetings as needed.
• Processes accounts payables and revenue collections for the Department using Logos software.
• Performs heavy proofreading of correspondence and reports.

Requirements

• Experience in administrative support roles, preferably in a planning or governmental context.
• Proficiency in using Logos software for accounts payable and revenue collection.
• Strong communication skills, both verbal and written.
• Excellent organizational skills and attention to detail.

Nice-to-haves

• Experience with QuickBooks.
• Familiarity with public planning processes.

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance