Executive Assistant/Programming Coordinator

Hearst Television - Des Moines, IA

Full-time - Mid Level

Des Moines, IA

11-50 employees

About the position

KCCI, the Hearst owned CBS station in Des Moines, Iowa, is seeking an Executive Assistant/Programming Coordinator. This role is crucial for overseeing programming, managing viewer relationships, and providing support to the President/General Manager. The position demands a proactive individual with exceptional organizational and communication skills, as it involves significant administrative responsibilities and programming management.

Responsibilities

• Maintain calendar with heavy scheduling needs
• Coordinate travel and accommodation arrangements
• Answer incoming calls, greet guests and take messages
• Assist with creating and managing confidential data including personal service contracts
• Oversee all station programming functions (local, syndication, and network)
• Maintain current and future program schedules
• Maintain communication with Network and Syndication partners
• Update key stakeholders with key programming information
• Collaborate with Research Director on Nielsen related matters
• Manage compliance with all FCC quarterly and annual reporting
• Maintain EEO database in collaboration with Business Manager
• Oversight for KCCI's Children's E/I programming - tracking weekly and annual hours and commercialization
• Plan and coordinate station events
• Assist with meeting planning and catering as needed
• Provide periodic assistance with employee or guest travel accommodations

Requirements

• Prior working experience in a fast-paced office environment
• Demonstrated experience in proactive collaboration and quick thinking
• Strong interpersonal and written communication skills
• Ability to maintain confidentiality
• Established skills in managing schedules and calls for a top officer at a company
• Educational background or experience in executive support, public relations, or communications; military experience is welcomed

Nice-to-haves

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
• Ability to learn new technology quickly and adapt to new platforms of communication

Benefits

• Medical
• Dental
• Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ+ Health Services