Executive Assistant/Project Manager - Rose Quarter GM/SVP

$80,000 - $90,000/Yr

Portland Trail Blazers - Portland, OR

Full-time - Mid Level

Portland, OR

About the position

Become a part of the team behind the team. As employees of the Portland Trail Blazers at the Rose Quarter, we do more than basketball. We bring people together to create extraordinary moments and lasting memories through the power of sports and entertainment. We are pioneers and innovators. We look for people who push boundaries, who dream, who are committed to inclusivity - who want to contribute to Rip City! We are looking to add a versatile Executive Assistant/Project Manager to the team that will support the General Manager/Senior Vice President of Rose Quarter Operations. As our Executive Assistant/Project Manager, you will support with scheduling, communication, event planning, coordination, and other special projects specific to our venue's operational needs. The ideal candidate for this role has outstanding diligence, sophisticated computer proficiency, an innovative mindset, and enjoys working in a fast-paced environment. In this role, you will provide day-to-day administrative support to the General Manager and senior leadership team. This includes maintaining schedules and actively guiding leaders throughout the day to ensure preparation for upcoming meetings and events. You will also provide expense support for our internal reimbursement process, schedule travel, events, meetings, plan itineraries, and coordinate logistics for executives and associates. Handling confidential information with discretion while maintaining the highest level of professionalism is crucial. You will support the GM/SVP in managing relationships with key partners, vendors, and stakeholders, and collaborate with various departments to streamline processes and improve efficiency in daily operations. Anticipating the needs of the GM/SVP and proactively addressing issues before they arise will be key to your success. Additionally, you will attend meetings and serve in a project management role, including notetaking, agenda creation, action item follow-up, deck creation, and other duties as assigned.

Responsibilities

• Providing day-to-day administrative support to the General Manager and senior leadership team.
• Maintaining schedules and actively guiding leaders throughout the day to ensure preparation for upcoming meetings and events.
• Providing expense support for our internal reimbursement process.
• Scheduling travel, events, meetings, planning itineraries and coordinating logistics for executives and associates.
• Handling confidential information with discretion, maintaining the highest level of professionalism.
• Supporting the GM/SVP in managing relationships with key partners, vendors, and stakeholders.
• Collaborating with various departments to streamline processes and improve efficiency in daily operations.
• Anticipating the needs of the GM/SVP and proactively addressing issues before they arise.
• Attending meetings and serving in a PM role, including notetaking, agenda creation, action item follow-up, deck creation, and other duties as assigned.

Requirements

• 3+ years of experience as an Executive Assistant or Project Manager, supporting senior executives.
• Possess a Project Management Certification or have completed a project management course.
• Exceptional organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Effective communicator, both verbally and in writing, with strong attention to detail.
• Strong problem-solving skills, with the ability to anticipate needs and take initiative.
• Proficient in Microsoft Office Suite and project management software.
• Ability to create order in ambiguous situations and enjoy learning new concepts quickly.
• Flexibility to support leaders outside normal business hours during events, games, or travel.
• High level of discretion and professionalism when handling confidential information.
• Thrive in dynamic environments, focusing on results and meeting deadlines.
• Strong character, integrity, passion, and a sense of humor.
• Versatile and able to collaborate effectively across departments.

Benefits

• Free parking
• Health insurance
• Paid parental leave
• Retirement plan
• Tuition reimbursement