Executive Assistant, Public Sector

Alvarez & Marsal - New York, NY

Part-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Public Sector Services (PSS) team. This important position will work in the Seattle, WA office, and report to the PSS' Chief Operating Officer. This position requires a hybrid schedule of 4 days in-office and 1 day remote per week. Standard working hours are 8:30am - 5:30pm. Our EAs are made up of a team of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the Seattle office and PSS practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

Responsibilities

• Provide daily administrative support to PSS Managing Directors including processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, and making travel arrangements.
• Coordinate internal and external meetings including team meetings, full staff meetings, all hands meetings, off-site meetings, and one-on-one meetings.
• Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
• Assist with onboarding process for new hires and offboarding process for exiting employees.
• Perform excel analysis as required, such as event contract comparisons.
• Work cross-functionally with corporate support teams including IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations.
• Serve as point of contact for day-to-day office needs, including maintenance, mail, supplies, equipment, and invoices.
• Maintain common areas and conference rooms to ensure a professional work environment.
• Ensure facilities and office equipment are always in good working order.
• Manage internal safety program and security system.

Requirements

• 7 years Executive Assistant / Business Operations Experience within consulting, public sector, and/or healthcare industry.
• Bachelor's Degree.
• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; organized and detail-oriented with excellent follow-through; independent.
• Strong problem-solver.
• Self-motivated, tactful, and a great team player.
• Professional image and demeanor.
• Project coordination and management experience needed at an intermediate complexity.
• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
• Must be willing to travel to other A&M offices to accommodate business needs.

Benefits

• Healthcare plans
• Flexible spending and savings accounts
• Life, AD&D, and disability coverages
• 401(k) retirement plan with discretionary contribution
• Paid time off including vacation and personal days
• Seventy-two (72) hours of sick time (prorated for part-time employees)
• Ten federal holidays
• One floating holiday
• Parental leave