Executive Assistant-R01116424

$72,681 - $88,832/Yr

Solventum Konsult Ab - Maplewood, MN

Full-time - Entry Level

Maplewood, MN

About the position

The Executive Assistant at Solventum plays a crucial role in providing high-level administrative support to two Senior Vice Presidents in Finance. This position requires exceptional organizational skills, discretion, and the ability to manage complex schedules and tasks in a fast-paced environment. The Executive Assistant will be responsible for calendar management, travel arrangements, meeting coordination, and handling confidential information, ensuring seamless operations within the executive team.

Responsibilities

• Provide high-level executive administrative support to two Senior Vice Presidents in Finance.
• Manage complex calendars, including scheduling meetings, events, appointments, and travel arrangements.
• Coordinate all travel arrangements including flights, accommodations, transportation, and visas.
• Administer travel and entertainment expense submissions, process purchase orders, and review monthly departmental expenses.
• Prepare agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.
• Organize meeting notes and minutes, identify follow-up actions, and track progress on open items.
• Plan and coordinate onsite and offsite team meetings.
• Handle confidential financial information and maintain files/archives (electronic/physical).
• Demonstrate professionalism, efficiency, and a proactive approach in a dynamic environment.

Requirements

• Bachelor's Degree or higher from an accredited university AND five (5) years of Executive Assistant experience supporting a Vice President or above.
• High School Diploma/GED from an accredited institution AND ten (10) years of Executive Assistant experience supporting a Vice President or above.
• Proficiency in using Outlook and OneNote, PowerPoint, Concur, Excel, Workday, and other relevant tools.
• Exceptional organizational skills and attention to detail with the ability to prioritize tasks and manage time effectively.
• Strong problem-solving skills and the ability to work independently with minimal supervision.

Nice-to-haves

• Prior experience as an Executive Assistant supporting a SVP, CFO, or CEO.
• Ability to anticipate the needs of executives and proactively address issues or concerns.
• Flexibility to adapt to changing priorities and deadlines.

Benefits

• Medical, Dental & Vision insurance
• Health Savings Accounts
• Health Care & Dependent Care Flexible Spending Accounts
• Disability Benefits
• Life Insurance
• Voluntary Benefits
• Paid Absences
• Retirement Benefits