Executive Assistant (R50027047)

Fox Media Company Limited - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

About the position

The Executive Assistant will support the Chief Technology Officer (CTO) in a fast-paced environment, ensuring the smooth operation of the CTO's office. This role requires a proactive, organized, and detail-oriented individual capable of managing multiple priorities while maintaining confidentiality and discretion. The position involves coordinating complex tasks, facilitating internal and external engagements, and supporting strategic initiatives.

Responsibilities

• Efficiently manage a high-volume calendar for the CTO, including scheduling and prioritizing meetings, calls, and video conferences.
• Coordinate complex executive-level meetings and events, often with last-minute changes.
• Spearhead the coordination and logistics of the CTO's speaking engagements, both internally and externally.
• Prepare meeting agendas, track action items, and ensure follow-up for key meetings.
• Assist with preparing presentations, reports, and other necessary documents for meetings.
• Take ownership of special projects that require cross-functional collaboration.
• Support ongoing strategic initiatives, monitor progress, and ensure timely completion of tasks.
• Act as the first point of contact for the CTO, maintaining clear communication across teams and partners.
• Draft and review correspondence, ensuring alignment with key priorities and objectives.
• Manage all aspects of domestic and international travel, including itineraries and bookings.
• Lead the organization of high-profile events, including technology summits and networking sessions.
• Handle sensitive information with integrity and discretion.
• Work closely with teams across the organization to ensure smooth communication and project execution.
• Maintain situational awareness and anticipate the CTO's needs, helping prioritize urgent matters.

Requirements

• Prior experience supporting senior leadership or C-suite executives.
• Proven track record in managing complex calendars, meetings, and events for executives.
• Strong project management skills with the ability to manage cross-functional initiatives.
• Experience coordinating internal and external speaking engagements and events.
• Excellent written/verbal communication and proofreading skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Adaptability to changing situations with minimal notice and ability to work independently.
• Professionalism, discretion, and a commitment to confidentiality in handling sensitive information.
• Ability to interact with stakeholders at all levels, from senior executives to external partners.