Executive Assistant (R91055)

Wellington International Management Company Pte Ltd - New York, NY

Full-time - Entry Level

Hybrid - New York, NY

Motion Picture and Sound Recording Industries

About the position

The Executive Assistant role at Wellington Management is designed to support the Private Investments team within the firm's Investment Platform. This position is crucial for managing daily operations and ensuring the team functions efficiently in a dynamic business environment. The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills, contributing to the team's growth and success.

Responsibilities

• Manage complex and proactive global calendar for team members.
• Coordinate logistics for internal and external meetings or events.
• Learn and help develop internal systems to enhance functionality.
• Schedule domestic and international travel arrangements.
• Handle daily expense tracking and reporting.
• Maintain various types of confidential information.
• Develop and maintain strong collaborative relationships with internal and external stakeholders.
• Provide cross-coverage and back-up support to other Assistants in the Privates function.
• Assist with ad hoc project work as required.

Requirements

• Minimum 3 - 5 years of experience in a complex, global professional environment.
• Experience in the investment management industry is preferred.
• Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint).
• Outstanding interpersonal and communication skills.
• High level of reliability, professionalism, and discretion.
• Strong service orientation and proactive problem-solving skills.
• Excellent organizational, multi-tasking, and prioritization abilities.
• Fastidious attention to detail and overall work quality.
• Ability to work under deadlines and accommodate last-minute changes.
• Positive, can-do attitude with flexibility.

Nice-to-haves

• Undergraduate degree with strong academic credentials preferred.

Benefits

• Hybrid working policy with a minimum of 3 days per week in the office.