Executive Assistant, Rabbinic Office

$70,000 - $95,000/Yr

B'Nai Jeshurun - New York, NY

Full-time - Mid Level

Remote - New York, NY

About the position

The Executive Assistant will manage all day-to-day administrative operations and provide direct support for Rabbis Matalon and Sol, the two senior rabbis, as part of B'nai Jeshurun's bustling Rabbinic/Executive Office. This office also includes an Associate Rabbi, Hazzan, and Executive Director, and is managed by a Director, with the support of an administrative assistant. The successful candidate for this role will possess a welcoming and professional presence and be both detail and big picture oriented. They thrive in a fast-paced, dynamic environment, one where they can quickly analyze, prioritize, problem-solve, and pivot nimbly and often as circumstances dictate. The Executive Assistant will closely manage and maintain highly complex calendars for both rabbis, ensuring their time is used most efficiently while still preserving a general feeling of reasonable rabbinic accessibility for the community. This role requires prioritizing competing needs relative to the Rabbis' accessibility and preserving their personal time off. The Executive Assistant will act as the first line resource for community members, donors, volunteers, visitors, lay leaders, board members, and others, responding to all inquiries in a timely fashion with clarity, compassion, grace, sophistication, and professionalism. In addition, the Executive Assistant will maintain and act on highly sensitive information in a confidential manner, make travel arrangements, create itineraries, and prepare expense reports as needed. They will anticipate, identify, flag, and solve issues that might interfere with the successful execution of rabbinic programs and services. The role also involves regular interaction and collaboration with leaders of various departments to ensure the facilitation of successful programs and services, including coordinating with the Programming and Operations Departments to schedule and implement rabbinic classes, retreats, services, and special events. The Executive Assistant will support the Rabbis regarding pastoral care of members experiencing lifecycle events and collaborate with the Advancement department around High Holiday planning and donor engagement programs.

Responsibilities

• Manage all day-to-day administrative operations for the Rabbinic/Executive Office.
• Provide direct support for Rabbis Matalon and Sol.
• Closely manage and maintain highly complex calendars for both rabbis.
• Prioritize competing needs relative to the Rabbis' accessibility and preserve their personal time off.
• Act as the first line resource for community members, donors, volunteers, and others.
• Respond to inquiries with clarity, compassion, and professionalism.
• Maintain and act on highly sensitive information confidentially.
• Make travel arrangements and prepare expense reports as needed.
• Anticipate and solve issues that might interfere with rabbinic programs and services.
• Create and maintain a sense of order and calm in the office, especially in the Rabbis' absence.
• Regularly interact and collaborate with leaders of various departments to facilitate successful programs and services.
• Support the Rabbis regarding pastoral care of members experiencing lifecycle events.
• Monitor receipt of payments and process thank you letters for donations.

Requirements

• Bachelor's degree or equivalent experience/skills.
• Minimum of 5 years of administrative experience supporting senior leaders.
• High proficiency with Google Suite (calendar, drive, and email).
• Experience with Salesforce preferred.
• Ability to speak and write with clarity and grammatical accuracy.
• Ability to project an approachable yet highly professional image.

Nice-to-haves

• Basic understanding of Jewish knowledge and culture preferred.
• Experience managing two or more senior leaders simultaneously.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• 403(b)
• Life insurance
• Flexible spending account
• Paid time off
• Parental leave
• Employee assistance program
• Retirement plan