Executive Assistant - Rail and Transit

$61,194 - $107,099/Yr

611 Parsons Transportation Group - New York, NY

Full-time - Entry Level

New York, NY

About the position

The Executive Assistant will provide comprehensive administrative support to the senior leadership team at Parsons, ensuring seamless operations and contributing to the overall success of the organization. This role involves managing executives' calendars, preparing documents, and acting as a liaison between executives and stakeholders, all while maintaining confidentiality and professionalism.

Responsibilities

• Efficiently manage the executives' calendars, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings and conferences.
• Act as a liaison between the executives and internal/external stakeholders.
• Prioritize and handle incoming communication, including emails and phone calls.
• Assist in planning and coordinating special events, conferences, and board meetings.
• Maintain confidentiality and handle sensitive information with professionalism.
• Conduct research and gather data on various projects to support decision-making processes.
• Collaborate with other administrative staff to optimize office efficiency.

Requirements

• Associate's Degree in Business Administration or equivalent.
• 5-10+ years of experience in an administrative capacity, preferably in a technical or construction firm.
• Proven experience as an executive assistant supporting C-level executives.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficiency in office software (Microsoft Office, Google Workspace).

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Life insurance
• Flexible work schedules
• Paid holidays