Executive Assistant - Rail and Transit

$61,194 - $107,099/Yr

Parsons - New York, NY

Full-time - Entry Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will provide comprehensive administrative support to the Rail and Transit leadership team at Parsons. This role is crucial for ensuring seamless operations and effective communication within the organization. The ideal candidate will manage executive calendars, prepare documents, and coordinate events, contributing to the overall success of the team in a fast-paced environment.

Responsibilities

• Efficiently manage the executives' calendars, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings and conferences.
• Act as a liaison between the executives and internal/external stakeholders.
• Prioritize and handle incoming communication with discretion and responsiveness.
• Assist in planning and coordinating special events, conferences, and board meetings.
• Maintain confidentiality and handle sensitive information professionally.
• Conduct research and gather data to support decision-making processes.
• Collaborate with other administrative staff to optimize office efficiency.

Requirements

• Associate's Degree in Business Administration or equivalent.
• 5-10+ years of experience in an administrative capacity, preferably in a technical or construction firm.
• Proven experience as an executive assistant supporting C-level executives or senior management.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficiency in office software (Microsoft Office, Google Workspace).

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Life insurance
• Flexible work schedules
• Paid holidays