Executive Assistant/Receptionist - Advertising

Unclassified - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

About the position

The Advertising agency located in West L.A. is seeking a dedicated Executive Assistant/Receptionist to provide comprehensive support to two executives. This role is pivotal in ensuring the smooth operation of the executives' daily activities, which includes managing travel arrangements, answering phone calls, and composing correspondence. The ideal candidate will be responsible for mail sorting and other administrative tasks that contribute to the overall efficiency of the office. The position requires a proactive individual who can handle multiple tasks simultaneously and maintain a high level of professionalism in a fast-paced environment. The agency values diversity and is committed to equal employment opportunities, welcoming all qualified candidates regardless of disability or protected veteran status.

Responsibilities

• Support two executives with travel arrangements.
• Answer phone calls and manage communications.
• Compose correspondence and emails as needed.
• Sort and manage incoming and outgoing mail.
• Maintain an organized filing system for documents and correspondence.
• Assist with scheduling meetings and appointments.
• Perform general administrative tasks to support office operations.

Requirements

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively.

Nice-to-haves

• Bilingual in Spanish is a plus.
• Previous experience in an executive assistant or receptionist role.