Executive Assistant/REDC Event Planner

$55,000 - $58,000/Yr

Empire State - Buffalo, NY

Full-time - Entry Level

Buffalo, NY

Merchant Wholesalers, Durable Goods

About the position

The Executive Assistant/REDC Event Planner will support the Regional Director of ESD/WNY by managing administrative tasks, event planning, and project development. This role involves coordinating with various stakeholders, overseeing administrative support staff, and ensuring efficient office operations while maintaining a professional environment.

Responsibilities

• Assist the Regional Director in the administration of policies and event planning.
• Manage and track project development duties alongside the Regional Director and Deputy Director.
• Scout locations/sites, negotiate, and manage budgets for events and vendor relationships.
• Communicate with important stakeholders in the Chamber.
• Work on special projects with the Regional Director, Deputy Director, and others as assigned.
• Manage daily activities of the Regional Director and Deputy Director, including travel, correspondence, and scheduling.
• Provide oversight to administrative support staff in WNY when needed.
• Coordinate with other departments to ensure proper handling of paperwork and timely payment of invoices.
• Prepare, proofread, produce, and distribute reports, agendas, presentations, and other documents.
• Answer telephones professionally, take accurate messages, and respond to inquiries.
• Perform general administrative duties such as typing documents, scheduling meetings, and making travel arrangements.
• Arrange staff meetings, take meeting minutes, and organize staff outings/events.
• Provide administrative support for Regional Economic Development Council meetings and stakeholder engagement events.
• Submit travel vouchers and documents for Regional Director, Deputy Director, and WNY staff.
• Support office operations and manage supply inventory.
• Handle time records for WNY Region staff and review for processing.
• Update Project Tracking System and maintain hard copy central files.
• Oversee the implementation of a computerized correspondence database.
• Create and manage a contact database.

Requirements

• High school diploma or GED required; business school or college preferred.
• 6-8 years of administrative experience.
• Solid knowledge of ESD/WNY Region.
• Good communication skills and discretion.
• Strong experience with Microsoft Office, PowerPoint, Excel, PDFs, Outlook, Zoom, Teams, and Webex.
• Tech-savvy with the ability to adjust to new and old technologies.

Nice-to-haves

• Experience in social media management, particularly with platforms like LinkedIn.

Benefits

• Comprehensive benefits package including health insurance, retirement plans, and paid time off.