Executive Assistant, Relationship Development

$50,000 - $55,000/Yr

Children's Hunger Fund - Dallas, TX

Full-time - Entry Level

Dallas, TX

Social Assistance

About the position

The Executive Assistant for Relationship Development at Children's Hunger Fund (CHF) plays a crucial role in supporting the Executive Director and ensuring the effective and efficient accomplishment of the Executive's responsibilities and goals. This position serves as the primary point of contact for both internal and external constituencies, acting as a liaison between CHF donors and the Executive. The Executive Assistant is expected to represent CHF with excellence, professionalism, and integrity, embodying the organization's mission-driven and community-oriented values. In this fast-paced environment, the Executive Assistant must be creative and flexible, demonstrating strong written and verbal communication skills, as well as exceptional organizational abilities. The role requires the ability to manage multiple priorities and projects independently, from conception to completion, while maintaining discretion and confidentiality in handling sensitive matters. The Executive Assistant will also be responsible for managing the Executive's calendar, coordinating travel plans, and ensuring that the Executive is well-informed of upcoming commitments and responsibilities. The position involves a variety of administrative tasks, including composing correspondence, preparing expense reports, and facilitating effective communication between the Executive's office and other departments. The Executive Assistant will also participate in regular employee and leadership meetings, contribute to the execution of organizational events, and manage special projects as assigned. This role is integral to building relationships that are crucial for the success of CHF, both internally and externally, and requires a proactive approach to problem-solving and decision-making.

Responsibilities

• Manage an active master calendar of appointments for the Executive.
• Complete expense reports and prepare correspondence.
• Arrange complex and detailed personal and group travel plans, both domestic and international.
• Create trip itineraries and meeting agendas.
• Compile documents for travel-related meetings.
• Plan, coordinate, and ensure the Executive's schedule is followed and respected.
• Act as a gatekeeper for the Executive's time and office.
• Communicate directly and on behalf of the Executive with donors and CHF staff.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive.
• Support the cultivation of ongoing relationships initiated by the Executive.
• Facilitate smooth communication between the Executive's office and internal departments.
• Assist the Executive with managing their weekly meeting schedule and other commitments.
• Attend meetings and retreats in a support capacity when applicable.
• Provide leadership to build relationships crucial to the success of the organization.
• Manage a variety of special projects for the Executive.
• Participate in regular employee and leadership meetings and contribute to discussions.
• Facilitate effective cross-departmental communication and teamwork.

Requirements

• Bachelor's degree or equivalent combination of education and work experience.
• Previous experience in administrative support, preferably at the executive level and in a non-profit environment.
• Strong organizational skills with attention to detail.
• Excellent interpersonal skills and ability to build relationships with stakeholders.
• Expert-level written and verbal communication skills.
• Proactive problem-solving skills with strong decision-making capability.
• Demonstrated spiritual and emotional maturity.
• Ability to handle confidential information with discretion.
• Adaptability to various competing demands and high-level customer service.
• Trustworthy with professional discretionary judgment and spiritual discernment.
• Ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Proficiency in MS Office/Teams/Apps and internet research.

Nice-to-haves

• Experience in non-profit organizations.
• Familiarity with video conferencing applications.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Opportunities for professional development and training.