Executive Assistant (Remote)

$70,000 - $80,000/Yr

Xavier Creative House - Philadelphia, PA

Full-time - Mid Level

Remote - Philadelphia, PA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at Xavier Creative House (XCH) plays a crucial role in supporting the CEO, Sunny, by ensuring seamless day-to-day operations in a fast-paced healthcare marketing environment. This remote position requires a detail-oriented and proactive individual who can manage priorities, anticipate needs, and provide high-level support to the executive team. The role emphasizes collaboration, organization, and the ability to thrive in a dynamic setting, contributing to the company's mission of driving impactful solutions in healthcare.

Responsibilities

• Oversee Sunny's daily, weekly, and quarterly commitments.
• Follow communication best practices and processes in all interactions with the team and other departments.
• Ensure Sunny is prepared and organized for all responsibilities, including working closely with her Personal Assistant.
• Align daily tasks and projects with EOS principles, understanding the big picture and how departmental needs intersect.
• Capture, prioritize, and develop actionable plans for Sunny's ideas, ensuring they align with operational standards.
• Take charge of Sunny's schedule, prioritizing emails and taking action on her behalf where appropriate.
• Coordinate travel logistics, including booking flights, hotels, and car services, while managing expense tracking and AMEX receipts.
• Own the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards.

Requirements

• 3-5+ years of Executive Assistant experience in a fast-growing, scaling business.
• Experience working directly with entrepreneurs, visionaries, and/or CEOs.
• Small to mid-sized business experience.
• Proven experience in process creation and implementation, showcasing strong organizational and detail-oriented skills.
• College degree, preferably with coursework relevant to business, marketing, or healthcare.
• Familiarity or experience in marketing and healthcare sectors.

Nice-to-haves

• Background in marketing.
• Business degree.
• Certifications in project management or similar fields.
• Client services experience.
• Interest in mission-driven organizations, volunteering, or philanthropy, indicating involvement in community-focused initiatives.
• Direct marketing experience in the healthcare industry.
• Marketing-related education (e.g., minor, certifications, specialized coursework).

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance