McCarthy Building Company - Phoenix, AZ
posted 2 months ago
The Executive Assistant position at McCarthy Building Co. provides high-level administrative support to the Senior Vice Presidents and Vice Presidents of the Renewable Energy group. This role is crucial in managing all administrative functions for the executives, which includes heavy calendar management, organizing travel arrangements, and handling correspondence. The Executive Assistant will also support the overall operations team by coordinating projects, profit projections, and assisting with various tasks as needed, ensuring the smooth and efficient functioning of the Renewable Energy group's leadership team. In this role, the Executive Assistant will partner with executives to enhance their effectiveness and efficiency. Responsibilities include extensive high-level calendar and schedule management, planning and coordinating internal and external meetings, lunches, dinners, interviews, video conferences, and conference calls. The position also involves coordinating travel and accommodations for executives, planning events such as conferences, seminars, large meetings, special events, fundraisers, and team-building activities. The Executive Assistant will maintain contacts and manage client follow-up calls and meetings, project manage key executive initiatives, compose and produce various business correspondence, reports, and confidential documents, and track and report on various data to support executives. Additionally, the Executive Assistant will prepare and process expense reports, review and process invoices and check requests, order office supplies, provide front desk and switchboard coverage, and perform basic administrative functions for the office. The role requires a proactive approach, strong attention to detail, and the ability to work in a fast-paced environment while meeting daily deadlines. The position also demands a high level of confidentiality, integrity, and discretion due to the sensitive nature of the work.