Executive Assistant - Renzulli Gifted and Talented Academy - (N168-2425)

$44,431 - $59,601/Yr

Hartford Public Schools - Hartford, CT

Full-time - Entry Level

Hartford, CT

Educational Services

About the position

The Executive Assistant at Renzulli Gifted and Talented Academy plays a crucial role in providing administrative and secretarial support to the Principal. This position requires a broad knowledge of internal and district-wide systems and procedures within a school environment, ensuring efficient operation and communication within the academy.

Responsibilities

• Compose or transcribe correspondence, bulletins, memoranda, and other materials using Microsoft Office applications.
• Oversee the maintenance of the principal's calendar of meetings and school events.
• Arrange for substitute teacher coverage through an automated call-in service.
• Monitor proper sign-in procedures and assignment areas.
• Process payroll for staff and maintain staff attendance records.
• Monitor student attendance and maintain class size counts.
• Report paraprofessional coverage findings to the principal daily.
• Oversee the development and maintenance of field trip logs and requests for approval.
• Answer telephones to provide information or take messages for the principal.
• Develop and maintain logs for fire drills and monthly suspensions, notifying parents as necessary.
• Review and distribute emails to appropriate staff.
• Distribute paychecks and supervise office assistants and secretaries, providing training as needed.
• Perform other secretarial and administrative duties as required by the principal.

Requirements

• High school diploma or GED equivalency.
• At least three years of responsible clerical experience, preferably in a school environment.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Internet Mail.
• Knowledge of routine clerical and secretarial practices and procedures.
• Ability to prioritize work and make decisions according to rules and regulations.
• Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.
• Ability to maintain organized clerical records and exercise tact and courtesy when dealing with the public.

Nice-to-haves

• Experience in a school environment is preferred.
• Willingness to attend training to update job skills as necessary.

Benefits

• Salary range of $44,431 - $59,601 per year.
• Twelve-month work year.
• Union affiliation with the Hartford Federation of School Secretaries.