Executive Assistant - Revenue

$45,000 - $80,000/Yr

Walmart - Bentonville, AR

Part-time,Full-time - Entry Level

Bentonville, AR

General Merchandise Retailers

About the position

We are looking for an experienced Executive Assistant to join the Walmart US Revenue Organization supporting the SVP of Planning and Integration. This role provides essential facilitation of prompt and professional communication and administrative support, along with effective schedule management and exceptional organization. The Executive Assistant serves as a resourceful partner to the SVP and is key in ensuring cross-functional cohesion and operating efficiency with varying teams across the business, including communications, programs and strategy, marketing, and e-commerce. The successful candidate for this role is energetic, proactive, and thrives when empowered. As the Executive Assistant, you will act as the initial point of contact for the SVP, responding to internal and external stakeholders promptly and professionally. You will utilize your business and process knowledge to construct electronic, verbal, and written communications. Managing the calendar for the leader will be a critical part of your responsibilities, where you will anticipate and identify time requirements for planners and pre-work, affirm appropriate attendees, manage tech and location requirements across campuses, and ensure attendee readiness. You will proactively coordinate, plan, and schedule projects, travel, and events, while also providing financial process support by receiving, interpreting, and processing invoices and expense reports against a standard reporting time, reviewing for exceptions, and making adjustments. In addition, you will create and edit documents, reports, and presentations, recognizing and capitalizing on improvement opportunities and adapting to competing demands, organizational changes, and new responsibilities. Your role will require you to manage your leader's inbox and calendar effectively, triaging incoming requests and assigning them to the rightful owners, while maintaining and promoting confidentiality of specialized and highly sensitive information. This position is designed for someone who is detail-oriented, possesses great organizational skills, and is familiar with scheduling and preparing meetings and meeting materials. You will need to be adaptable and resourceful in solving emerging challenges, focused on execution and results, and able to work cross-functionally in a fast-paced environment.

Responsibilities

• Act as the initial point of contact for the SVP, responding to internal and external stakeholders promptly and professionally.
• Utilize business and process knowledge to construct electronic, verbal, and written communications.
• Manage the calendar for the leader, anticipating and identifying time requirements for planners and pre-work, affirming appropriate attendees, managing tech and location requirements across campuses, and ensuring attendee readiness.
• Proactively coordinate, plan, and schedule projects, travel, and events.
• Provide financial process support by receiving, interpreting, and processing invoices and expense reports against a standard reporting time, reviewing for exceptions, and making adjustments.
• Create and edit documents, reports, and presentations.
• Recognize and capitalize on improvement opportunities and adapt to competing demands, organizational changes, and new responsibilities.
• Manage the leader's inbox and calendar to maximize their availability and efficiency.
• Effectively triage incoming requests and assign those to rightful owners.
• Maintain and promote confidentiality of specialized and highly sensitive information.

Requirements

• Bachelor's degree in business, Operations, or related field OR 2 years' experience in field, administration, operations, or related area.
• Excellent communication and interpersonal skills, with the ability to influence and collaborate effectively across all levels of the organization.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, etc.) and relevant internal systems.

Nice-to-haves

• Detail-oriented with great organizational skills.
• Familiarity with scheduling and preparing meetings and meeting materials.
• Excellent verbal and written communication skills.
• Adaptable and resourceful in solving emerging challenges.
• Focused on execution and results.
• Ability to work cross-functionally.
• Willingness to move with speed and thrive in ambiguity and change.

Benefits

• Competitive pay and performance-based bonus awards.
• Health benefits including medical, vision, and dental coverage.
• Financial benefits including 401(k), stock purchase, and company-paid life insurance.
• Paid time off benefits including PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting.
• Short-term and long-term disability benefits.
• Company discounts and Military Leave Pay.
• Adoption and surrogacy expense reimbursement.
• Live Better U education benefit program covering tuition, books, and fees for associates.